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Bookkeeper
- Job Type: Part-Time (10 hours per week)
The role
We are looking for an experienced Bookkeeper to join our friendly Finance team. The ideal candidate will have the ability to work and prioritise tasks independently and contribute to the wider finance, Practice and Primary Care Network team. You will already have the skills, knowledge and work experience to meet the requirements of this role and be able to communicate effectively with colleagues and external stakeholders.
This is a permanent role that will involve maintaining accounting records on QuickBooks and taking responsibility for bookkeeping duties for the Practice and OX3+ PCN.
The post would be ideal for someone seeking flexible working, with a possibility of increasing their hours.
Job summary
The post holder will be responsible for the bookkeeping for the Practice and PCN and will report to the Finance Manager.
An average day will include receiving, processing and generating invoices, tracking income and expenditure, updating financial statements and company records.
Main duties:
- Managing day-to-day bookkeeping tasks, including accounts payable and receivable, and reconciling daily bank transactions.
Accounts payable
- Print supplier invoices received into the Finance inbox.
- Enter onto supplier account, amending existing purchases orders as necessary.
- Arrange for all supplier invoices/orders to be authorised by budget holder amending any coding as necessary.
- Make weekly payments to suppliers via Lloyds Online Banking.
- Reconcile Purchase Card Statements, ensuring all receipts are accounted for, and everything entered on to QuickBooks.
- Update Clinical ordering spreadsheet with invoice details as and when received.
- Advise Finance Manager of any ‘surprises’ or exceptions.
- Reconcile Locum Bookings to QuickBooks on a weekly basis.
- Resolve queries as they arise.
Accounts receivable
- Reconcile all Remittance Advices received into the Finance inbox.
- Reconcile Enhanced Services income to our tracker.
- Submit monthly invoices for our room renters.
- Submit quarterly invoices for shared Utilities.
- Reconcile GMS statement income and expenditure into QuickBooks.
- Monitor and chase any outstanding invoices alongside the Finance Manager.
- Resolve queries as they arise.
Banking
- Reconcile the Current Account on a weekly basis, ready for month end.
- Complete all monthly bookkeeping checklists.
Staffing
- Create Wages Journal
- Update Staffing Forecast with actuals and any known changes.
- Enter Net Pay figures into Lloyds Online Banking alongside HMRC Liability.
- Update our Pension Reconciliations.
How to apply
Please contact Nicola Coppuck to arrange an initial telephone discussion and visit.